In the Data Sharing Process, the registration cost is shared between the lead registrant and joint registrants. To ensure fair sharing of information requirements, calculations are made according to the tonnage bands of the members and the lead. When a member obtains a Letter of Access, their process is completed. However, as the number of members for the registered substance changes, the cost per member is recalculated. A new member who obtains the Letter of Access later pays a lower cost than the members who paid before. As a result, a reimbursement must be made to the previous members, ensuring the registration cost is shared fairly among all members.

Summary of the Reimbursement System

Why is the Reimbursement System Important?

  • The reimbursement system is one of the most important aspects of ensuring compliance with the principles of fairness and non-discrimination in regulations.
  • With the reimbursement system, each member shares the registration cost fairly according to their tonnage band.
  • The reimbursement system ensures cost-sharing among joint registrants without discrimination.
  • The reimbursement system protects the rights of every member of the joint registration, including the lead.

Why is the Reimbursement System Complex and Difficult?

  • When a member completes their process and obtains the Letter of Access, the current fee must be recalculated.
  • When reimbursements are made to members, whether the relevant reimbursement has been made, the amount, and its status must be tracked.
  • Updated fees and reimbursements with each new member completing their process can cause confusion during the cost calculation phase.
  • Tracking documents/invoices becomes quite challenging.
  • When automatic processes are not implemented, the calculation and tracking process becomes quite difficult and time-consuming, especially for substances with a large number of joint registrants, increasing the workload.

How to Simplify the Reimbursement System?

Special algorithms that automatically calculate and provide accurate and reliable results can speed up your compliance with the reimbursement system and make your processes easier. LoA-Pro is a comprehensive software with an optimized reimbursement system working with every calculation scenario and much more. LoA-Pro performs reimbursement calculations on your behalf and accurately and reliably calculates the current price at every step.

Reimbursement with LoA-Pro
Traditional Reimbursement System
  • The current fee is automatically calculated for each new member, and the relevant member views their fee through the system.
  • Reimbursements are automatically calculated simultaneously at every stage.
  • Reimbursements for each member are recorded in the system. Amounts and statuses can be easily accessed through the system.
  • Information about the reimbursement status is provided to members via automatic emails, as in every stage of the system.
  • Cost calculation is performed to be valid for a certain period for the relevant tonnage bands. During this period, the determined fees apply to all members who wish to complete their process.
  • At the end of the period, reimbursements are calculated according to the number of members and their tonnages. As a result, reimbursements are made to the members.
  • The process is repeated by starting with cost calculation for each new period.
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